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Frequently Used Documents
(please note: many updated docs for the 2011-2012 school year are now "fill-in") Looking for benefits info? go here--Benefits Page Looking for BTSP/Mentor forms? Click here Memorandum of Agreement (fill in and calculate) Travel Form Revised 72711 (Fill In) FIELD TRIPS- Policies
High Quality Workshop Guidelines
Transportation extra transportation report form.xls extra transportation request form.xls
Staff Development Forms and Procedures Prior Approval Reminders 1. Forms submitted three weeks before the activity for prepayment. 2. Forms completed correctly and completely. 3. Required signatures in place. 4. Approved reimbursement at the state rates with required receipts /documentation. 5. Questions/Concerns about prior approvals and reimbursement payments should be discussed with Julie Watson and/or Tammy Dorman. 6. Forms are processed by dates received, not special circumstances, unless approved and prior approval signed by Dr. Strickland. 7. Prior approval copies are returned to teachers/staff with funding codes on them. Those attending workshops should give school secretaries a copy of prior approval forms so appropriate codes can be entered before turning in information to payroll. School secretaries should be trained to use Schoollink so they can check workshop calendar. 8. Prior approval forms are not needed if teachers/staff registered on Schoollink. 9. Prior approval form, memorandum of agreement, request for activity form, and No Child Left Behind form are available on our Columbus County Website-Frequently used documents. 10. No Child Left Behind form must be submitted with prior approval before reimbursement will be issued. Principals and teachers are responsible for follow-up documentation. Title I/ Title II teams may want to review this documentation in the schools.
PLEASE FOLLOW THESE GUIDELINES FOR STAFF DEVELOPMENT INITIAL APPROVAL
Workshops (Out of County)
3. Workshop information and/or **Registration form**
**Mark prior approval form at the top if registration is to be prepaid by the finance office. ** Forms submitted three weeks before the activity for prepayment.
FINAL PAYMENT
JULIE SENDS BACK A COPY OF YOUR PRIOR APPROVAL MARKED COPY. KEEP YOUR COPY UNTIL THE WORKSHOP IS COMPLETED AND THEN RESUBMIT THAT COPY WITH: Actual Costs completed and the Departure/Return/Actual Miles Traveled/Employee Signature and all receipts/certificates attached.
INITIAL APPROVAL
Tuition/Praxis
1. Prior Approval Form (2 pages) 2. High Quality Workshop Guidelines 3. Tuition (paid receipts)
FINAL PAYMENT
JULIE SENDS BACK A COPY OF YOUR PRIOR APPROVAL MARKED COPY. KEEP YOUR COPY UNTIL THE COURSE IS COMPLETED AND THEN RESUBMIT THAT COPY WITH: Grade report or transcript.
Schoollink (In-County workshops)
1. Request for Staff Development Activity 2. High Quality Workshop Guidelines 3. Memorandum of Agreement
JULIE SENDS BACK A COPY OF YOUR Request for Staff Development Activity.
1. Your Schoollink Site Coordinator is responsible for entering the workshop on Schoollink and submitting to Tammy Dorman for approval. 2. Employees register using Calendar or Course Catalog for workshop. 3. Schoollink Site Coordinator prints rosters from Schoollink to be signed at workshop. 4. Employees attend/complete workshop. 5. Employees complete evaluation within three days of completion of workshop. *** No Evaluation Submitted—No CEU Credit Issued *** 6. Schoollink Site Coordinator records attendance and prints certificates. (Do not give certificates to employees!!) 7. Schoollink Site Coordinator turns in printed/signed rosters and printed certificates to Julie Watson. 8. Julie Watson and/or Tammy Dorman will review/finalize workshop. 9. Julie Watson will input information into HRMS, send copy of certificates to employees, and place original certificate in employees’ records.
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